Staff Senate Executive Committee

Role responsibilities (reference Staff Senate Code, Article VII, Section 2)

The President of the Senate shall assume office at the transition meeting in April after a year of service as President-Elect.

The President shall preside over all Senate and Executive Committee meetings, set agendas for those meetings, and shall act as the official representative of the Senate. The President shall be a voting member of the Executive Committee and shall vote within the Senate only in cases where a tie vote must be broken.

The President shall represent the electorate as ex-officio non-voting member of the University Senate and a non-voting member of both the University Senate and University Senate Executive Committee (SenEx) and in regular meetings with the Provost. The President of the Staff Senate may vote in the absence of one of the two voting representatives for the Staff Senate on SenEx. 

The President shall appoint staff to serve on Kansas Board of Regents councils as outlined in Article VIII, Section 3, and to serve on University committees as outlined in Article X, Section 3.

The President shall authorize the Treasurer to request payment for any expenditure approved pursuant to Staff Senate Code.

The President shall delegate tasks and form ad hoc committees as necessary to conduct the Senate’s business.

The President, in collaboration with the President-Elect, shall work with the University legislative liaisons to support University initiatives and clarify uncertainties about legislative intent or potential legislative impact.

Role responsibilities (reference Staff Senate Code, Article VII, Section 3)

The person elected to the President-Elect position shall serve one year in that position, and then one year as President.

The President-Elect shall represent the electorate as a voting member of both the University Senate and University Senate Executive Committee (SenEx). The President-Elect provides support to the President.

The President-Elect shall provide new senators with copies of the Staff Senate Code and answer questions that may arise about Senate practices. The President-Elect shall also facilitate introductions between new and current senators and review the Senate website on a regular basis to ensure the accuracy of information.

The President-Elect, in collaboration with the President, shall work with the University legislative liaisons to support University initiatives and clarify uncertainties about legislative intent or potential legislative impact.

The President-Elect shall assume the duties of the President in the event of the latter's inability to serve the remainder of their term, in which case the President-Elect would serve out the term of the President and continue on as President during the term in which they were originally elected to serve.

Role responsibilities (reference Staff Senate Code, Article VII, Section 4)

The Secretary of the Senate shall keep minutes of all meetings of the Senate and of the Executive Committee and shall carry on official correspondence as directed by the Senate, Executive Committee or President. The Secretary shall post the meeting minutes no later than two weeks after approval by the requisite body.

The Secretary shall be responsible for monitoring attendance at Senate and Executive Committee meetings and administering access to shared informational materials for the Senate, including the internal document repository for current senators.

The Secretary shall also work with the University Governance Office to assure that copies of Senate and executive committee agendas, minutes, correspondence and other records are deposited with the University Governance Office for eventual placement in University Archives.

Role responsibilities (reference Staff Senate Code, Article VII, Section 5)

The person chosen to the Secretary-Elect position shall serve one year in that position, and then one year as Secretary.

The Secretary-Elect provides support to the Secretary and will serve alongside the Secretary to ensure smooth transition and retention of knowledge of position. Both the Secretary and the Secretary-Elect shall attend Executive Committee meetings. The Secretary shall be the voting member of the Executive Committee, with the Secretary-Elect voting in absence of the Secretary.

The Secretary-Elect shall assume the duties of the Secretary in the event of the latter's inability to serve the remainder of their term, in which case the Secretary-Elect would serve out the term of the Secretary and continue on as Secretary during the term in which they were originally elected to serve.

Role responsibilities (reference Staff Senate Code, Article VII, Section 6)

The Treasurer of the Senate shall report the state of the Senate budget at Senate and Executive Committee meetings and encourage the Senate to consider its budgetary options in a timely manner. The Treasurer shall request payments by the University Governance Office for expenditures approved pursuant to Staff Senate Code. The Treasurer shall be a voting member of both the Senate and the Executive Committee.

The Treasurer shall also submit an annual report to the Senate President due no later than the transition meeting in April.

Role responsibilities (reference Staff Senate Code, Article VII, Section 7)

The person chosen to the Treasurer-Elect position shall serve one year in that position, and then one year as Treasurer.

The Treasurer-Elect provides support to the Treasurer and will serve alongside the Treasurer to ensure smooth transition and retention of knowledge of position. Both the Treasurer and the Treasurer-Elect shall attend Executive Committee meetings. The Treasurer shall be a voting member of the Executive Committee, with the Treasurer-Elect voting in absence of the Treasurer.

The Treasurer-Elect shall assume the duties of the Treasurer in the event of the latter's inability to serve the remainder of their term, in which case the Treasurer-Elect would serve out the term of the Treasurer and continue on as Treasurer during the term in which they were originally elected to serve.

The Technology Officer facilitates the work of the Senate by providing support for technical work of the Senate and its committees.

This position, and its successors, is filled by appointment by the President and confirmation by majority vote of the Senate. The Technology Officer may serve in this position contingent on continued service as a senator.